Moving an entire office space can be an exciting time. However, if you’ve been tasked with managing the entire office move, there are a lot of things you’ll need to consider and plan in order to ensure things go smoothly.
So how do you get started with your office move? And how do you ensure that everything is accounted for and transferred safely to your new office with minimal downtime?
Here are some handy office moving tips from an experienced professional office removalist in Brisbane:
With any office move, there’s a lot to consider such as finalising your moving budget, gathering your moving supplies and hiring a removalist to move your furniture to your new location.
So where should you start? Before you go ahead and start calling around for moving quotes and getting ahead of yourself, start by putting together a moving plan. A moving plan will help you with mapping out all the tasks you need to complete and in which order to complete them in.
By having an actual plan in place, carrying out an office move won’t be nearly as daunting or challenging as opposed to if you were simply “winging it” and forging ahead without a set plan.
Get Your Moving Team Together
Moving an entire office is not a task that should be completed by just one person. Even though the overall responsibility of an office move can fall to a single project manager, they will still need other people to help complete the task.
A list of people who generally make up an office moving team include:
- People and departments within a workplace you can delegate tasks to including:
- Human resources – who can help with finding a new office space and hiring office relocation professionals
- Finance team – allocating and keeping track of the moving budget
- IT – ensuring data is backed up and computer equipment is ready for the relocation
- Marketing team – to advise clients, suppliers and other stakeholders of the new office location
- External office relocation professionals such as:
- Furniture pre-packers
- Furniture movers
- Professionals who unpack and help with re-assembling furniture at the new address
- Office cleaners
Hiring The Right Office Mover
Choosing the right office furniture mover can make all the difference when it comes to sticking to your moving budget and fulfilling your moving requirements. Spending an adequate amount of time to research reputable office movers in your area will definitely pay off once you find a cost-effective furniture removalist.
No matter which moving company you choose to go with, every reputable furniture removalist should be able to offer the following:
- Affordable, transparent rates
- Obligation-free quotes
- Fantastic customer service
- Transit insurance
- Additional moving services such as pre-packing, temporary furniture storage (if required) etc.
Tell Everyone You’re Moving
Be sure to communicate the fact that your office is relocating to your clients and customers, suppliers and other business contacts who have an interest in your business.
Enlist your Marketing department to actively promote your office move through social media, email blasts and on your company website. Informing everyone of your new office location will keep everyone in the loop, and greatly assist with keeping profitability levels up.
Set Up Your New Office Space
Send some team members to your new office space to start getting the place ready ahead of your moving day. Your team can then inspect the premises, finalise the new office layout and help organise a quick office clean up before the furniture arrives.
That way, once moving day comes, there won’t be any hiccups and you can quickly move into your new premises without any delays.
Minimise Down Time
There’s nothing worse than moving offices and then arriving at the new location only to discover you can’t get your business up and running as per usual. Where possible, move key departments (that make up a large part of your business) over to your new offices first so that you can get them up and running immediately.
If you can, try to relocate during less busy days to minimise operational downtime.
Arrange A Clean Up Crew
Don’t forget to hire a professional cleaner to clean up your old office space once you’ve cleared your furniture out.
An end of lease cleaning professional can take care of the heavy-duty cleaning to restore your old office space back to the same state it was when you first moved in.
Looking For A Reputable Office Removalist In Brisbane?
If you’re looking for experienced office removalists Brisbane locals know and trust, Giffen Furniture Removals are here to help.
We offer a competitively-priced, quality office relocation service along with flexible extras such as pre-packing and furniture dis-assembly and re-assembly services. Our team are highly trained to ensure all moving boxes are carefully packed and accounted for every step of the way to ensure peace of mind and a smooth office relocation experience.
Save time and money, hire the leading office removalists Brisbane has to offer. Book your upcoming office move with Giffen Removals and call today!